How to Create Transfer order for Outbound Delivery in SAP


What is Picking in Sales Process?

Picking is a process in which warehouse employees pick the delivery mentioned products from the storage location or bin and place them on the picking area for the shipping process.

Create transfer order for outbound delivery in SAP | 
Transfer order T.Code LT03
Picking through Transfer Order LT03
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Prerequisites for Picking

Display the Inventory or Stock Status Before Picking

2. MMBE Display the inventory management for materials path
  • Path:-
    • SAP Menu > Logistics > Materials Management > Inventory Management > Environment > Stock > Stock Overview
  • T.Code:- MMBE – Stock Overview
3. MMBE Display the inventory management for materials Stock Overview
  • Provide below mentioned selection criterias
    • Material Code:- P-101
    • Plant Code:- 1000
    • Storage Location:- 0001
  • Click on Execute or F8 button.
MMBE- Display the inventory management for materials- Stock Overview List
MMBE- Display the inventory management for materials- Stock Overview List

Now stock position in storage location “0001” of Plant “1000” is 1060 ST.

Delivery Details Information VL02N

  • The Delivery document which are relevant for picking are taken into consideration of transfer order creation.
  • System copies material code, Quantities and warehouse number from delivery document.

T.code [VL02N]

Delivery Details Information VL02N
Delivery Details Information VL02N
Overview Screen of Delivery Document
Delivery Details Information VL02N-Picking
Delivery Details Information VL02N-Picking
  • In Picking tab we get basic information for transfer order such as.
    • Warhouse number :- 010
    • Picking overal status: A- Not yet picked
    • Material Code, plant and storage location
    • Delivery Qty
    • Picked Quantity:- “0” and greyed out because for this delivery document picking quantity need to be filled by Transfer order, otherwise this field will be editable mode.
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Item details of Delivery document
Delivery Details Information VL02N-Picking Item Details
Delivery Details Information VL02N-Picking Item Details

Delivery Document Flow Prior to the Creation of Transfer Order

Delivery Details Information VL02N- Document Status prior picking
Delivery Details Information VL02N- Document Status prior to picking

The delivery document status is open and the previous document sales order has been closed.

Transfer Order in SAP

  • To initiate the Picking process, we have to generate Transfer order subject to the warehouse process applied.
  • If the warehouse process is not involved then the user can directly fill the picking quantity in the delivery document and go for PGI.
  • System can combine or club multiple delivery documents and create one Transfer order subject to below criterial should be same.
    • Warehous number in the delivery document.
    • Picking Date. (can be controlled in selection screen)
    • Shipping point. (can be controlled in selection screen)
  • Transfer order can be created either way.
    • Online or foreground
    • Background

Way to Create Transfer Order in SAP

Users can create transfer orders by following either below mentioned steps.

  1. Subsequent Function of Delivery Document
  2. Path and T.code of Transfer Order Creation
1. Subsequent Function of Delivery Document
9. Way to Create Transfer Order in SAP Subsequent Function of Delivery Document
Way to Create Transfer Order in SAP-Subsequent Function of Delivery Document
  • Open Delivery document using t.code VL02N or VL03N
  • Click on Subsequent Function from menu bar.
  • Click on “Create Transfer Order
    • Above step will land to user on creation screen of Transfer order.
2. Path and T.code of Transfer Order Creation
Transfer Order Creation in SAP LT03
Transfer Order Creation in SAP LT03

Path:- SAP Menu > Logistics > Sales and Distribution > Shipping and Transportation > Picking > Create Transfer Order

  • LT03 – Single Document
  • LT42 – Collective Processing

The scope of this blog is only for “single document process“.

11. Transfer Order Creation LT03 Initial Screen
  • Fill mandatory information like
    • Warehouse number = 010 (find from delivery document)
    • Plant = 1000 (Optional)
    • Delivery Number
12. Transfer Order Creation LT03 Overview
  • Validate whether the correct picking quantity is applied or not.
  • Click on the SAVE button.
13. Transfer Order Creation LT03 Save

Now Transfer order number 0000003901 has been created.

Display Transfer Order

Display Transfer Order - LT21 - Path
Display Transfer Order – LT21 – Path

Path:- SAP Menu > Logistics > Sales and Distribution > Shipping and Transportation > Picking > Display Transfer Order

LT21 – Single Document
Display Transfer Order LT21
Display Transfer Order LT21
  • Fill required information
    • Transfer Order
    • Warehouse Number
Display Transfer Order LT21
Display Transfer Order LT21
LT23 – List Transfer Order
List of Transfer Order LT23 - Path
List of Transfer Order LT23 – Path
List of Transfer Order LT23
List of Transfer Order LT23
  • Fill required selection criteria
    • Warehouse Number
    • Choose radio button of Confirmation Status
      • All TO Items
    • Transfer Order Date
List of Transfer Order LT23
List of Transfer Order LT23
  • LT23 – List Transfer Order report display below information.
    • TO Number
    • Material Code
    • Quantity and UoM
    • Storage Location
    • Storage Type
    • Respective Delivery number

Changes in Delivery Document After Picking

Path and T.Code for Display Delivery document
Display Delivery Document VL03N- Path
Display Delivery Document VL03N- Path
Delivery Header -Processing
Display Delivery Document VL03N-Header- Processing
Display Delivery Document VL03N-Header- Processing
Delivery Header -Picking
Display Delivery Document VL03N- Header-Picking
Display Delivery Document VL03N- Header-Picking
  • Overal Pick Status = C :- Fully Picked
  • Overal WM Status = C: WM Transfer Order Confirmed.
  • Picked Quantity = 1 (filled due to Transfer Order)
Delivery Item Details -Picking
Display Delivery Document VL03N- Item Picking
Display Delivery Document VL03N- Item Picking

Document Flow After Picking

Display Delivery Document VL03N- Document Flow
Display Delivery Document VL03N- Document Flow
  • After creation of Transfer Order has been Completed.
  • Delivery status is Being processed.

Stock Position After Picking

Stock Position after Picking MMBE
Stock Position after Picking MMBE

Picking of stock from storage location does not impact stock position until unless PGI has not been completed.

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