Status Management for Export Declaration in ATLAS

• ATLAS employs a structured status management system for export procedures.
• Each message in the system includes a unique two-digit numeric status code.
• These status codes document customs decisions at each stage.

Key Status Codes in the Export Process

• Message I2400: Status 17 (Acceptance of Export Declaration).
• Message I2410: Status 31 (Release of Goods).
• Message I2420: Status 33 (Exit Confirmed).
• Message I2430: Used to identify errors in the export declaration.

Error Identification and Correction in ATLAS

• Errors in ATLAS are represented by an eight-digit alphanumeric code.
• The error indicates a mismatch between the approved and recorded loading locations.
• The correct code should be updated in SAP GTS to align with ATLAS records.
• Once corrected, Message M0940 should be resent.

Reprocessing Export Declarations

• After correcting errors, resubmit the declaration via Message M0940.
• SAP GTS generates a second entry for Message M0940.
• Ensure all data is accurate before resubmission.

Automated Checks and Incompleteness Verification

• SAP GTS performs automated checks to ensure completeness before submission.
• Despite these checks, technical errors may still occur.
• Users must manually verify customs declarations to prevent errors.

Tracking Goods and Exit Confirmation

• If exit confirmation is not received within 90 days, the customs office sends an inquiry.
• Inquiry message I2425 prompts exporters to clarify the shipment’s status.
• Exporters must respond within 45 days via Message M0905.
• ATLAS participants can initiate an inquiry after 70 days if necessary.

Monitoring Exit Confirmations

• Use the transaction Monitor Export Confirmations for Customs Declarations (/SAPSLL/REPA_CUS) to track exit notes.
• This function helps ensure timely receipt of customs confirmations.

Processing Customs Inquiries

• Upon receiving Message I2425, users must process the inquiry.
• SAP GTS generates an outbound message M0905 for response.
• If the customs declaration is incomplete, corrective actions are required before sending the response.

Providing Information on Shipment Status

• The customs office requires specific responses regarding the shipment:
  1. Delayed Export – Presentation at the customs office has not yet occurred.
  2. Delayed Exit – Goods have been presented, but exit confirmation is pending.
  3. Goods Dispatched, No Alternative Evidence – No further confirmation is available.
  4. Goods Dispatched, Alternative Evidence Available – Alternative proof is provided.
• Users must also provide the actual exit date and customs office of exit.

Manual Post-Processing Status

• SAP GTS sets a manual post-processing status after necessary corrections.
• Users must verify details before resolving the status.
• The process is completed by selecting Edit > Resolve Manual Post-Processing in the customs declaration menu.
• Once confirmed, SAP GTS marks the status as Canceled, allowing message M0905 to be sent.

Conclusion

• ATLAS status management ensures a structured export process.
• Error detection and correction streamline customs clearance.
• Regular monitoring and timely responses enhance compliance and efficiency