Status Management for Export Declaration in ATLAS


  • ATLAS employs a structured status management system for export procedures.
  • Each message in the system includes a unique two-digit numeric status code.
  • These status codes document customs decisions at each stage.

Key Status Codes in the Export Process

  • Message I2400: Status 17 (Acceptance of Export Declaration).
  • Message I2410: Status 31 (Release of Goods).
  • Message I2420: Status 33 (Exit Confirmed).
  • Message I2430: Used to identify errors in the export declaration.

Error Identification and Correction in ATLAS

  • Errors in ATLAS are represented by an eight-digit alphanumeric code.
  • The error indicates a mismatch between the approved and recorded loading locations.
  • The correct code should be updated in SAP GTS to align with ATLAS records.
  • Once corrected, Message M0940 should be resent.

Reprocessing Export Declarations

  • After correcting errors, resubmit the declaration via Message M0940.
  • SAP GTS generates a second entry for Message M0940.
  • Ensure all data is accurate before resubmission.

Automated Checks and Incompleteness Verification

  • SAP GTS performs automated checks to ensure completeness before submission.
  • Despite these checks, technical errors may still occur.
  • Users must manually verify customs declarations to prevent errors.

Tracking Goods and Exit Confirmation

  • If exit confirmation is not received within 90 days, the customs office sends an inquiry.
  • Inquiry message I2425 prompts exporters to clarify the shipment’s status.
  • Exporters must respond within 45 days via Message M0905.
  • ATLAS participants can initiate an inquiry after 70 days if necessary.

Monitoring Exit Confirmations

  • Use the transaction Monitor Export Confirmations for Customs Declarations (/SAPSLL/REPA_CUS) to track exit notes.
  • This function helps ensure timely receipt of customs confirmations.

Processing Customs Inquiries

  • Upon receiving Message I2425, users must process the inquiry.
  • SAP GTS generates an outbound message M0905 for response.
  • If the customs declaration is incomplete, corrective actions are required before sending the response.

Providing Information on Shipment Status

  • The customs office requires specific responses regarding the shipment:
    1. Delayed Export – Presentation at the customs office has not yet occurred.
    2. Delayed Exit – Goods have been presented, but exit confirmation is pending.
    3. Goods Dispatched, No Alternative Evidence – No further confirmation is available.
    4. Goods Dispatched, Alternative Evidence Available – Alternative proof is provided.
  • Users must also provide the actual exit date and customs office of exit.

Manual Post-Processing Status

  • SAP GTS sets a manual post-processing status after necessary corrections.
  • Users must verify details before resolving the status.
  • The process is completed by selecting Edit > Resolve Manual Post-Processing in the customs declaration menu.
  • Once confirmed, SAP GTS marks the status as Canceled, allowing message M0905 to be sent.

Conclusion

  • ATLAS status management ensures a structured export process.
  • Error detection and correction streamline customs clearance.
  • Regular monitoring and timely responses enhance compliance and efficiency


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