Customs Communication in SAP GTS: Export Messages & Error Handling

Efficient customs communication is key to seamless export processing. Learn how SAP GTS automates export declarations, error handling, and document management through structured message exchanges with customs authorities. Simplify compliance, reduce manual work, and enhance export efficiency with real-time status tracking and automated notifications.

Sending Export Declarations in SAP GTS

• Export declarations are transmitted electronically to customs authorities.
• The message format used depends on the export procedure:
  • M0940: Used for authorized exporters (EDIFACT message: E_EXP_DAT).
  • M0910: Used for regular export declarations.
• Once sent, the system automatically validates the declaration.

Customs Response & Error Handling

• If no errors are found, the customs office accepts the declaration immediately.
• If errors are detected, the customs office sends error messages:
  • Technical Errors: EDIFACT message E_EDI_NCK (SAP GTS: I2440).
  • Specialist Errors: EDIFACT message E_FEHLER (SAP GTS: I2430).
• The exporter must correct the errors and resubmit the declaration.

Assignment of the MRN (Movement Reference Number)

• Upon acceptance, customs assigns an MRN (Movement Reference Number) to track the shipment.
• Customs sends an E_EXP_STA message (SAP GTS: I2400) confirming receipt and approval.

Goods Release & Export Confirmation

• If no inspection is required, the customs office automatically releases the goods.
• The system sends:
  • E_EXP_REL (SAP GTS: I2410) – Approval for export release.

Export Accompanying Document (EAD) & Exit Notification

• The customs office generates an EAD (Export Accompanying Document) as a PDF file, which can be:
  • Viewed, printed, or saved directly from the customs declaration.
  • Emailed as an attachment using E0010 (SAP GTS: Email export accompanying document).
• When the goods physically leave the country, customs sends:
  • E_EXP_NOT (SAP GTS: I2420) – Export confirmation with exit note PDF.
  • This can also be emailed using E0011 (SAP GTS: Email outgoing note).

Tracking Messages & Attachments in SAP GTS

• SAP GTS provides a Communication View showing the export process flow with:
  • Outgoing messages (declarations & notifications).
  • Incoming messages (customs responses & approvals).
• Users can access EAD and exit notes via the menu path:
  Goto → Show Attachments to download or forward documents.

Why This Matters for Businesses?

• Ensures smooth customs communication with automated message exchanges.
• Reduces manual intervention by handling error detection and resolution systematically.
• Improves export compliance & efficiency by tracking all customs responses within SAP GTS.

Conclusion

SAP GTS simplifies export declaration processing by automating message exchanges with customs authorities. By understanding message types, error handling, and document management, businesses can streamline their export operations and maintain compliance in international trade. 🚀

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