Overview of Export Processing with SAP GTS: Integration & Automation

SAP GTS streamlines export operations by automating customs declarations, integrating billing documents, and ensuring compliance. And businesses can reduce manual efforts, improve efficiency, and avoid delays in international trade with seamless system integration.

Interaction Between SAP GTS & Feeder System

• SAP GTS integrates with feeder systems (ECC or S/4 Hana) to streamline export processing.
• Billing documents from the feeder system are replicated in SAP GTS for customs declaration creation.
• Users can manually create customs declarations if necessary.

Automated Customs Declaration Process

• SAP GTS extracts essential data from sales and logistics documents to generate a customs declaration.
• Before submitting the customs declaration electronically, users can review, modify, or complete the information.

Transfer of Sales & Delivery Documents

• Customer orders and deliveries can be transferred to SAP GTS for compliance and risk checks.
• If Compliance Management & Risk Management are not in use, only invoice data is needed for outbound customs processing.
• For customs warehousing procedures, material documents related to goods issue postings are also transferred.

Billing Document Replication in SAP GTS

• A specific billing type should be assigned for export processing in the feeder system.
• Pro forma invoices (sales document category U) are commonly used since they are required for customs but not for accounting.

Handling Multiple Billing Documents

• If multiple billing types are marked for SAP GTS transfer, the first billing document created for an outbound delivery is transferred.
• Even if multiple pro forma invoices are generated, only one invoice per delivery is sent to SAP GTS.

Country-Specific Transfer Conditions

• Export invoices are only transferred if the supplying plant and recipient country are different.

Why This Matters for Businesses?

• Automates export procedures by integrating billing and customs documentation.
• Reduces manual work while ensuring compliance with customs regulations.
• Improves efficiency by transferring only relevant invoices for export deliveries.

Conclusion

SAP GTS enhances export processing by automating customs declarations, integrating logistics data, and ensuring compliance. By correctly setting up billing types and transfer rules, businesses can optimize export operations and avoid delays in international trade. 🚀

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